Shopify POS Inventory Management
Real-time inventory synced across online and retail locations. Shopify POS tracks stock levels, manages variants, handles transfers, and alerts you before products run out.
Inventory Management Capabilities
Unified inventory across every sales channel and location. One product catalog serves online store, POS locations, and any marketplace integrations.
Inventory updates instantly across all channels. Sell online and the POS reflects new stock levels immediately. No manual reconciliation.
- Instant stock updates
- Cross-channel accuracy
- No overselling
Track inventory per location. See what's in store A versus store B. Move stock between locations with transfer records.
- Location-specific counts
- Transfer tracking
- Warehouse integration
Products with size, colour, or other options tracked as separate inventory items. Each variant has its own stock count and SKU.
- Size/colour variants
- Individual SKUs
- 100 variants per product
Set reorder points per product. Get notified when inventory drops below threshold. Never miss a restock opportunity.
Requires POS Pro subscription
- Custom thresholds
- Email notifications
Scan barcodes to add products to cart, receive inventory, or conduct stock counts. Supports UPC, EAN, and custom barcodes.
- Quick product lookup
- Faster stock counts
- Receiving automation
Create purchase orders for suppliers. Track incoming stock. Receive inventory against orders with quantity verification.
- Supplier management
- Cost tracking
- Receiving workflow
How Inventory Syncing Works
One source of truth for all channels.
Products Live in Shopify
Your product catalog exists in Shopify admin. Products, variants, prices, and images managed centrally. Each product has inventory tracked per location.
Sales Deduct Stock
Every sale—whether online, in-store, or through a marketplace—deducts from the appropriate location's inventory. Updates happen in real-time.
All Channels See Current Stock
POS shows current inventory for that location. Online store shows total available stock. Prevents overselling and provides accurate availability to customers.
Implementation Note
Accurate inventory requires proper initial setup. We reconcile stock counts during data migration to ensure you start with correct numbers across all locations.
Common Inventory Tasks in Shopify POS
Daily operations made efficient. Staff can handle these tasks directly from the POS app.
When new stock arrives, receive it against purchase orders or add directly. Scan barcodes to speed up the process. Stock counts update immediately.
Typical workflow:
- Open purchase order or create inventory adjustment
- Scan items as you unpack
- Verify quantities match packing slip
- Complete receiving to update stock
Conduct full or partial inventory counts. Compare physical counts to system counts. Adjust discrepancies with audit trails.
Best practices:
- Count by category or location section
- Use barcode scanner for accuracy
- Review discrepancies before committing
- Schedule regular cycle counts
Move inventory between locations. Create transfer requests, ship from origin, receive at destination. Full tracking throughout.
Transfer states:
- Pending - transfer created
- In transit - shipped from origin
- Received - arrived at destination
Correct inventory for damage, theft, samples, or errors. Document reasons for adjustments. Maintains accurate records for reporting.
Common adjustment reasons:
- Damaged goods
- Shrinkage/theft
- Samples or gifts
- Count corrections
Inventory Management FAQ
Common questions about Shopify POS inventory.
Need Help Setting Up Inventory?
Proper inventory setup prevents costly errors. We configure stock tracking, locations, and workflows during implementation.